FINTRAC document collection for real estate agents
Anti-money-laundering rules mean real estate professionals have to collect and keep identity and source-of-funds documentation on transactions. It is paperwork nobody enjoys, and it usually ends up scattered across an email thread. There is a cleaner way.
The documents you have to keep
Identity verification and, depending on the transaction, source-of-funds records are part of your compliance obligations. The key practical problem is not knowing what to collect - it is collecting it consistently and keeping a clean record of when you did.
One branded link per client
Instead of emailing back and forth, send each client one secure link with a checklist. Files are encrypted and virus-scanned, and the audit log records exactly what was collected and when - which is precisely the kind of record you want to be able to produce later.
Compliance is yours, the channel is ours
A secure collection channel does not make you compliant on its own - that is about your whole process. But it removes the weakest link, which is sensitive identity documents bouncing around email.
Ready to try it on your next intake? See how it works.